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If your company participates and has participated in E-Verify the Department of Homeland Security (DHS) has issued its final notice that on January 1, 2016, in compliance with federal archival guidelines, it will be disposing of E-Verify transaction records that are more than ten (10) years old.  Cases created before December 31, 2005, will be effectively deleted off the E-Verify system.

In response to the potential issues this may cause employers, the agency has created a Historic Records Report, which you may download and retain.  The report will include all transaction records that occurred prior to December 31, 2005 (as they are going to be deleted January 1).  This report, however, will only be available until December 31, 2015, so if you have been using E-Verify for more than ten (10) years you should download the historic report before it is gone.

Furthermore, under the federal government’s new archiving rules all E-Verify reports will be deleted that are more than ten (10) years old, so anticipate downloading your Historic Records Report by December 31 in forthcoming years as a recurring end-of-year task.   

Thompson Coe and myHRgenius Tip of the Week is not intended as a solicitation, does not constitute legal advice, and does not establish an attorney-client relationship.


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